Ready-to-Use Cleaning Services Contract Template
This ready-to-use cleaning services contract template helps clients and service providers set clear terms for residential or commercial cleaning work. It covers the scope of services, schedules, payment, materials, insurance, confidentiality, quality standards, cancellation, and termination in a practical format.
A cleaning services contract records the terms under which a cleaner or cleaning company will provide services to a client. It is useful for one-off assignments, recurring residential visits, and commercial or janitorial arrangements. A written agreement reduces misunderstandings about the work included, the price, and the expected standard. This template provides a practical starting point that can be adapted to the parties and local legal requirements.
What a Cleaning Services Contract Covers
The contract identifies the client and the service provider, describes the premises, and sets out the cleaning tasks to be performed. It should also state whether the arrangement is recurring or for a fixed project, as well as the start date and service hours.
Clear drafting is especially important where access keys, alarm codes, sensitive information, or valuable property may be involved. The agreement should distinguish routine cleaning from additional work that requires separate approval.
Define the Scope of Work
List the rooms, areas, or facilities included and describe the expected tasks, such as vacuuming, mopping, dusting, sanitising bathrooms, emptying bins, or cleaning windows. Exclude tasks that are not included unless the parties agree to an additional charge.
Essential Information to Include
| Contract field | Purpose | Common mistake |
|---|---|---|
| Service address | Identifies the premises to be cleaned | Using an incomplete or outdated address |
| Scope of services | Defines included cleaning tasks | Using vague phrases such as “general cleaning” only |
| Schedule | Sets service days, hours, and frequency | Failing to state access arrangements |
| Fees and payment | States rates, invoices, taxes, and due dates | Not addressing late payment charges |
| Supplies and equipment | Allocates responsibility for materials | Assuming the other party will provide them |
| Termination notice | Explains how the arrangement ends | Leaving out notice periods or final payment terms |
Payment, Supplies, and Extra Work
The agreement should state whether payment is hourly, per visit, weekly, monthly, or based on a fixed fee. It should specify the invoicing method, payment deadline, applicable taxes, and any agreed charges for late payment or returned payments.
Materials and Equipment
State who will provide cleaning products, tools, protective equipment, and specialist machinery. If the client supplies materials, the contract should explain whether the provider may refuse unsafe, unsuitable, or insufficient products.
- State the agreed rate or fixed fee.
- Specify the payment method and due date.
- Identify who supplies cleaning products and equipment.
- Set an approval process for additional services.
- Record any travel, parking, or disposal charges.
Editable template
Document template
CLEANING SERVICES CONTRACT
Place: ____________________ Date: ____________________
This Cleaning Services Contract (the “Agreement”) is made between:
Client: ____________________, of ____________________, identification/company registration number ____________________ (the “Client”);
and
Service Provider: ____________________, of ____________________, identification/company registration number ____________________ (the “Provider”).
The Client and the Provider agree as follows:
| Variable | Agreed details |
|---|---|
| Cleaning premises | ____________________ |
| Service start date | ____________________ |
| Service schedule and frequency | ____________________ |
| Services included | ____________________ |
| Fee and currency | ____________________ |
| Payment due date and method | ____________________ |
| Supplies and equipment provided by | ____________________ |
| Notice period for termination | ____________________ |
- Services. The Provider shall perform the cleaning services described in this Agreement at the premises stated above. Any work outside the agreed scope requires the Client’s prior approval and may be charged separately.
- Schedule and Access. The Provider shall perform the services on the agreed schedule. The Client shall provide safe and reasonable access to the premises and shall disclose relevant hazards, restrictions, and access procedures.
- Fees and Payment. The Client shall pay the Provider the agreed fee in accordance with the payment terms stated above. Unless otherwise agreed in writing, approved additional work shall be invoiced separately.
- Supplies and Equipment. The party identified above shall provide the required cleaning supplies and equipment. The Provider may decline to use products or equipment that are unsafe or unsuitable.
- Standard of Service. The Provider shall perform the services with reasonable care, skill, and diligence. The Client shall report any concern within ____________________ after the service is completed.
- Confidentiality and Property. The Provider shall keep confidential any non-public information obtained while providing the services and shall use keys, codes, cards, and other access items only for the agreed purpose.
- Insurance and Liability. The Provider shall maintain any insurance required by applicable law and any additional insurance agreed by the parties: ____________________. Nothing in this Agreement limits liability where such limitation is prohibited by law.
- Cancellation and Termination. Either party may terminate this Agreement by giving the notice stated above. The Client shall pay for services properly performed up to the termination date. Upon termination, the Provider shall return any Client property in its possession.
- Governing Law. This Agreement shall be governed by the laws of ____________________.
- Entire Agreement. This Agreement represents the entire agreement between the parties concerning the services and may be amended only in writing signed by both parties.
Signed by the parties on the date stated above.
Client signature: ____________________
Client name: ____________________
Date: ____________________
Service Provider signature: ____________________
Service Provider name: ____________________
Date: ____________________
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Quality Standards, Access, and Security
Set reasonable performance standards and a process for reporting concerns. The client should provide safe access to the premises and disclose relevant hazards, while the provider should follow reasonable site rules and health and safety requirements.
If keys, entry cards, alarm codes, or access credentials are provided, record how they will be stored, used, returned, and replaced if lost. Confidentiality provisions may be appropriate for homes, offices, healthcare settings, or locations where sensitive information is present.
Practical recommendation: attach a room-by-room checklist to the contract and ask both parties to approve it before the first scheduled service.
Insurance, Liability, and Ending the Agreement
The parties should consider whether the provider must maintain public liability insurance, workers’ compensation coverage where applicable, or other appropriate insurance. Liability wording should be fair, clear, and consistent with mandatory consumer, employment, and contract laws.
Include a procedure for cancellation, rescheduling, and termination. Specify the notice period, payment due for completed work, and the return of keys, documents, equipment, or unused materials.
- Identify the parties and the cleaning location.
- Agree on the scope, schedule, and service standard.
- Set the price, payment terms, and responsibility for supplies.
- Review the contract, sign it, and retain a copy for each party.
Frequently Asked Questions
Can this agreement be used for residential and commercial cleaning?
Yes. The core structure can be used for either setting, but commercial contracts may need more detailed provisions on site access, health and safety, insurance, and service-level requirements.
Should the cleaner be an employee or an independent contractor?
This depends on the actual working relationship and applicable law, not only on the label used in the contract. Consider factors such as control, working hours, equipment, exclusivity, and tax obligations.
Can the client cancel a scheduled cleaning visit?
Yes, if the contract includes a cancellation procedure. It should state the required notice and any fee that may apply when cancellation occurs shortly before the scheduled service.