Ready-to-Use Day Use Property Agreement Template
This ready-to-use day use agreement template helps property owners and guests record the conditions for temporary daytime access to a property. It covers the parties, permitted use, access hours, payment, deposit, house rules, liability, cancellation, and signatures in a clear written format.
A day use agreement records the terms under which a guest may access and use a property for a limited daytime period without overnight accommodation. It is useful for hotel rooms, apartments, event spaces, offices, pools, recreational facilities, and other premises made available for temporary use. A written agreement helps both parties establish the schedule, payment terms, permitted activities, and property rules. The template should be adapted to the type of premises and the laws that apply where the property is located.
What is a day use agreement?
A day use agreement is a short-term occupancy or access arrangement that grants a guest the right to use designated premises during specified hours. It does not automatically create a residential tenancy, but its legal classification depends on the actual arrangement and local law.
The agreement should clearly state that the permitted use is temporary and identify whether the guest may use the entire property or only particular rooms, facilities, or common areas.
Essential details to include
The document should identify the property owner or operator and the guest using full legal names and contact details. It should also specify the property address, access date, check-in and check-out times, price, payment method, and any refundable security deposit.
Access period and permitted use
Define the exact start and end times rather than relying on broad descriptions such as “during the day.” State the purpose of the use, the maximum number of occupants, and any facilities included in the agreed fee.
| Document field | Purpose | Common mistake |
|---|---|---|
| Property description | Identifies the premises and included areas | Failing to state whether common facilities are included |
| Access hours | Sets the beginning and end of permitted use | Using vague times or omitting late departure consequences |
| Fee and payment | Records price, due date, and payment method | Not clarifying whether taxes or service charges apply |
| Security deposit | Addresses damage, loss, and refund conditions | Leaving out the refund deadline or deduction process |
| House rules | Establishes conduct and use restrictions | Not addressing guests, smoking, pets, or noise |
Payments, deposits, and cancellations
The agreement should say whether payment is due in advance, at check-in, or at another agreed time. If a deposit is collected, state its amount, the conditions for deductions, and when any remaining balance will be returned.
Cancellation terms
A practical cancellation clause states the deadline for cancellation, whether a refund is available, and how the parties must give notice. It may also address cancellations caused by force majeure, such as events outside either party’s reasonable control.
- State the total day use fee and applicable taxes.
- Identify accepted payment methods and payment deadlines.
- Set out the security deposit amount, if any.
- Explain cancellation and refund conditions.
- Describe charges for late departure, extra occupants, or additional services.
Editable template
Document template
DAY USE PROPERTY AGREEMENT
Place: ____________________ Date: ____________________
This Day Use Property Agreement (“Agreement”) is made between:
Owner / Operator: ____________________, of ____________________, telephone ____________________, email ____________________.
Guest: ____________________, of ____________________, telephone ____________________, email ____________________.
The Owner / Operator agrees to grant the Guest temporary day use access to the property described below, subject to this Agreement.
| Item | Agreed details |
|---|---|
| Property address | ____________________ |
| Permitted areas / facilities | ____________________ |
| Date of use | ____________________ |
| Check-in time | ____________________ |
| Check-out time | ____________________ |
| Maximum number of occupants | ____________________ |
| Day use fee | ____________________ |
| Payment method and due date | ____________________ |
| Security deposit, if applicable | ____________________ |
| Cancellation terms | ____________________ |
- Temporary use. The Guest may use the property only on the date and during the hours stated above. Overnight occupancy is not permitted unless expressly written here: ____________________.
- Permitted purpose. The property may be used only for: ____________________. The Guest shall not use the property for any unlawful, unsafe, or unauthorized purpose.
- Payment. The Guest shall pay the agreed day use fee in accordance with the payment terms stated above. Any additional charges must be documented and agreed where required by law.
- Deposit and damage. If a security deposit is collected, the Owner / Operator may deduct properly documented amounts for damage beyond ordinary wear, missing items, unpaid charges, or breaches of this Agreement, subject to applicable law.
- Rules of use. The Guest shall comply with all property rules, including rules concerning noise, smoking, pets, visitors, parking, and safety. Additional rules: ____________________.
- Condition of property. The Guest acknowledges receipt of the property in acceptable condition, except for the following noted conditions: ____________________.
- Late departure. If the Guest remains after the agreed check-out time, the following charge or consequence may apply: ____________________.
- Cancellation. Any cancellation must be notified by: ____________________. Refunds, if any, shall be handled as follows: ____________________.
- Applicable law. This Agreement shall be governed by the laws of: ____________________.
By signing below, the parties confirm that they have read, understood, and accepted this Agreement.
Owner / Operator signature: ____________________ Date: ____________________
Guest signature: ____________________ Date: ____________________
Witness, if required: ____________________ Date: ____________________
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Property rules and responsibility
Day use arrangements benefit from clear rules concerning noise, smoking, pets, parking, visitors, commercial activity, and prohibited conduct. The guest should agree to return the premises in substantially the same condition, subject to ordinary wear from proper use.
The owner or operator should also explain any safety instructions and identify areas that are not available to the guest. Avoid clauses that attempt to exclude liability where exclusion is not permitted by applicable consumer, safety, or contract law.
Before signing, inspect the property together and record any existing damage with dated photographs or a brief written condition report.
How to complete the template
Complete every blank before the parties sign, especially the access hours and the financial terms. Give each party a signed copy and retain proof of payment and any communications concerning changes or cancellation.
- Enter the parties’ full names, contact information, and the property address.
- Specify the date, check-in time, check-out time, and permitted areas.
- Insert the agreed fee, deposit, payment method, and cancellation terms.
- Review the rules, sign the agreement, and provide each party with a copy.
Frequently asked questions
Does a day use agreement allow overnight stays?
Not unless the agreement expressly permits an overnight stay. The document should specify the check-out time and state whether overnight occupancy is prohibited.
Is a security deposit required?
No. A deposit is optional, but it can help address documented damage, missing items, unpaid fees, or rule breaches, subject to applicable law and the written terms.
Can the owner cancel the booking?
Yes, if the agreement includes cancellation terms and the cancellation complies with applicable law. The document should address notice, refunds, and unavoidable events.