Ready-to-Use Warehouse Storage Agreement Template
A warehouse storage agreement template helps a goods owner and a warehouse operator set clear terms for receiving, storing, handling, protecting, and releasing stored goods. It covers key matters such as storage fees, duration, inventory records, insurance, liability, access rights, and termination.
A warehouse storage agreement records the terms under which a warehouse operator receives and keeps goods for a customer. It helps both parties define what is being stored, how long storage will last, what services are included, and how charges will be calculated. A written agreement also reduces disputes about loss, damage, access, and collection of goods. This template is suitable for commercial storage arrangements and can be adapted to the parties' operational needs.
What a Warehouse Storage Agreement Covers
This agreement is used when one party delivers goods to another party for safekeeping in a warehouse or other storage facility. The warehouse operator may provide only storage or may also perform handling, inventory, loading, dispatch, and related logistics services.
The document should identify the parties, the storage location, the goods, and the agreed commercial terms. It should also state whether the warehouse may move goods within its facilities and whether subcontractors may be used.
Stored Goods and Inventory Records
Describe the goods precisely, including quantities, packaging, identifying marks, condition on receipt, and any special handling requirements. Attach an inventory schedule, delivery note, or stock record where possible, and establish how discrepancies will be reported.
Essential Information to Include
A complete storage agreement should make the operational and financial responsibilities clear from the start. The following table highlights common fields and mistakes to avoid.
| Document field | Purpose | Common error |
|---|---|---|
| Parties and addresses | Identifies the customer and warehouse operator | Using a trading name without the legal entity details |
| Description of goods | Defines the items accepted for storage | Giving only a broad product category |
| Storage period | Sets the start date, end date, and renewal terms | Failing to state how termination notice is given |
| Fees and payment terms | Explains storage, handling, and additional charges | Leaving out taxes, late fees, or minimum charges |
| Liability and insurance | Allocates risk for loss, damage, and claims | Assuming insurance is automatically included |
Fees, Charges, and Payment
State whether fees are charged by pallet, unit, square foot, cubic meter, weight, or another agreed measure. Specify invoicing frequency, payment due dates, applicable taxes, and charges for receiving, handling, loading, packing, or special services.
Additional Storage Costs
The agreement should address costs that may arise outside ordinary storage, such as refrigeration, hazardous-material handling, pest control, disposal, security, customs procedures, or urgent release requests. Requiring prior written approval for non-routine charges can prevent billing disputes.
Editable template
Document template
WAREHOUSE STORAGE AGREEMENT
Place: ____________________ Date: ____________________
This Warehouse Storage Agreement (the “Agreement”) is entered into by and between:
Warehouse Operator: ____________________, with registered address at ____________________, represented by ____________________, hereinafter referred to as the “Warehouse.”
Customer: ____________________, with registered address at ____________________, represented by ____________________, hereinafter referred to as the “Customer.”
The Warehouse and the Customer are collectively referred to as the “Parties.”
| Variable | Agreed details |
|---|---|
| Storage facility address | ____________________ |
| Description of goods | ____________________ |
| Quantity / inventory reference | ____________________ |
| Storage start date | ____________________ |
| Storage end date / renewal terms | ____________________ |
| Storage fee and billing frequency | ____________________ |
| Handling and additional service charges | ____________________ |
| Insurance responsibility and declared value | ____________________ |
- Purpose. The Customer delivers the goods described above to the Warehouse for storage at the stated facility, and the Warehouse accepts the goods subject to this Agreement.
- Receipt and Inventory. The Warehouse shall record the goods received in an inventory, receipt, delivery note, or other stock record. The Customer shall notify the Warehouse of any discrepancy within ____________________ days after receiving the relevant record.
- Storage Services. The Warehouse shall exercise reasonable care in storing and handling the goods. Any special storage, handling, temperature, security, or regulatory requirements are: ____________________.
- Fees and Payment. The Customer shall pay the agreed fees within ____________________ days of invoice date. Late payment charges, if applicable, shall be: ____________________.
- Access and Release. Goods shall be released only upon the Customer's written instruction or to an authorized representative identified as follows: ____________________.
- Risk and Insurance. Responsibility for insurance shall be borne by ____________________. The declared value of the goods is ____________________. The Warehouse's liability, to the extent permitted by applicable law, shall be limited to ____________________.
- Prohibited Goods. The Customer shall not deliver illegal, dangerous, hazardous, perishable, or improperly packaged goods unless the Warehouse has provided prior written approval and all required information and documentation.
- Term and Termination. This Agreement begins on the storage start date and continues until ____________________. Either Party may terminate it by giving ____________________ written notice, subject to payment of all accrued charges.
- Uncollected Goods. Upon termination, the Customer shall collect the goods by ____________________. Goods left after that date may be subject to storage charges and any lawful enforcement, lien, sale, or disposal procedure.
- Governing Law and Disputes. This Agreement shall be governed by the laws of ____________________. Any dispute shall be resolved in the courts or forum of ____________________, unless the Parties agree otherwise in writing.
Signed by the Parties on the date stated above.
____________________________
Warehouse Operator
Name: ____________________
Title: ____________________
Date: ____________________
____________________________
Customer
Name: ____________________
Title: ____________________
Date: ____________________
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Risk, Liability, and Insurance
Set out each party's responsibility for the goods while they are stored. The warehouse operator may limit its liability to a stated amount where permitted by applicable law, while the customer may remain responsible for inaccurate declarations, defective packaging, or prohibited goods.
Identify who must arrange insurance and what risks it should cover. The customer should disclose the value of goods and any special risks, while the warehouse should notify the customer promptly of any known loss, damage, accident, or threat to the stored goods.
Practical recommendation: attach a signed inventory or receipt record each time goods enter or leave the warehouse, including quantities, condition, and any visible damage.
Operational Rules and Special Requirements
Include practical rules concerning delivery hours, access to the facility, release authorizations, inspections, and collection procedures. If the goods require temperature control, controlled access, serial-number tracking, or special legal compliance, describe those requirements in writing.
- Specify the permitted storage location and any relocation rights.
- State the delivery and collection hours.
- Set procedures for stock counts and inventory discrepancies.
- Require written authorization before releasing goods to third parties.
- Identify prohibited, dangerous, or perishable goods and required declarations.
Ending the Agreement and Collecting Goods
The agreement should explain how either party may end the arrangement, the required notice period, and what happens to goods left after termination. It should also address unpaid charges, collection deadlines, and any legally permitted lien or disposal process.
- Give written notice in the manner stated in the agreement.
- Confirm the final inventory and all outstanding charges.
- Arrange collection or delivery of the goods by the agreed deadline.
- Obtain a signed release record confirming transfer of possession.
Frequently Asked Questions
Who owns the goods during storage?
The customer normally retains ownership of the goods. The warehouse operator holds possession for storage purposes only, subject to the agreement and applicable law.
Can the warehouse release goods to another person?
It should release goods only to the customer or to a person authorized in writing by the customer, unless a legal requirement or court order provides otherwise.
Is warehouse insurance always included?
No. Insurance arrangements vary, so the agreement should clearly state whether the warehouse provides any coverage and whether the customer must obtain separate insurance.