Ready-to-Use Goods Delivery Receipt Template
This ready-to-use goods delivery receipt template helps suppliers, carriers, and customers document the handover of merchandise. It records the parties, delivery location, item details, quantities, condition, reservations, and signatures, creating clear evidence that the goods were received.
A goods delivery receipt is a practical record confirming that merchandise has been handed over to the intended recipient. It identifies the sender, recipient, delivery details, and the goods received. When completed and signed, it can help reduce disputes about quantities, condition, or the time of delivery. This template is useful for businesses, carriers, warehouses, and individual sellers.
What a Goods Delivery Receipt Is
A goods delivery receipt, also called a delivery confirmation or proof of receipt, is a document issued when goods are transferred from one party to another. It provides written evidence that the recipient received the items listed in the document.
It is not necessarily an invoice or a contract of sale. Instead, its primary purpose is to confirm the physical delivery and, where applicable, note any shortage, visible damage, or reservation made by the recipient.
Essential Information to Include
The receipt should be detailed enough to identify the transaction without uncertainty. Use purchase order, invoice, shipment, or tracking references where they are available.
| Document field | Purpose | Common error |
|---|---|---|
| Delivery reference number | Links the receipt to an order, invoice, or shipment | Using a reference that cannot be traced |
| Recipient details | Identifies the person or business receiving the goods | Leaving out the receiving representative's name |
| Item description | Specifies exactly what was delivered | Using vague descriptions such as “boxes” |
| Quantity and unit | Confirms the amount handed over | Failing to state whether figures mean units, cartons, or pallets |
| Condition and reservations | Records visible damage, shortages, or pending inspection | Signing “received in good condition” before checking |
| Signature and date | Shows acknowledgement of delivery | Missing date, name, or authority of the signatory |
Details of the Goods
List each item separately, including product codes, serial numbers, batch numbers, or package counts whenever these details are relevant. If the delivery contains many items, attach a numbered packing list and refer to it in the receipt.
Condition at Delivery
The recipient should inspect packaging and accessible goods before signing whenever possible. If a full inspection cannot be carried out at delivery, the receipt may state that the goods are received subject to later inspection, where permitted by the parties' arrangement and applicable law.
Editable template
Document template
GOODS DELIVERY RECEIPT
Receipt No.: ____________________
Place of Delivery: ____________________ Date: ____________________ Time: ____________________
PARTIES
Supplier / Sender: ____________________
Address: ____________________
Contact Person: ____________________ Telephone / Email: ____________________
Recipient / Customer: ____________________
Delivery Address: ____________________
Receiving Representative: ____________________ Position: ____________________
DELIVERY DETAILS
| Field | Details |
|---|---|
| Purchase Order / Contract No. | ____________________ |
| Invoice No. | ____________________ |
| Shipment / Tracking No. | ____________________ |
| Carrier / Driver | ____________________ |
| Delivery Method | ____________________ |
| Total Declared Value / Amount | ____________________ |
GOODS RECEIVED
| No. | Description of Goods | Product / Batch / Serial No. | Quantity | Unit | Condition / Remarks |
|---|---|---|---|---|---|
| 1 | ____________________ | ____________________ | ____________________ | ____________________ | ____________________ |
| 2 | ____________________ | ____________________ | ____________________ | ____________________ | ____________________ |
| 3 | ____________________ | ____________________ | ____________________ | ____________________ | ____________________ |
| 4 | ____________________ | ____________________ | ____________________ | ____________________ | ____________________ |
TERMS OF RECEIPT
- The Recipient acknowledges receipt of the goods described above, subject to the remarks recorded in this document.
- Any visible shortage, damage, or discrepancy observed at delivery shall be stated in the condition or remarks column.
- Where inspection is pending, the Recipient may state: “Received subject to inspection” in the remarks section.
- This receipt is issued in two copies or in an electronically reproducible format, with each party retaining a copy.
General Remarks / Reservations:
________________________________________________________________________________
________________________________________________________________________________
Recipient's acknowledgement: I confirm receipt of the goods listed above, subject to any stated remarks or reservations.
______________________________
Supplier / Sender Signature
Name: __________________________
Date: __________________________
______________________________
Recipient Signature
Name: __________________________
Date: __________________________
______________________________
Carrier / Driver Signature (if applicable)
Name: __________________________
Date: __________________________
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How to Complete the Receipt
Complete the document at the time the goods are handed over. Both parties should retain a copy, whether in paper or electronic form, to support their internal records and any later query.
- Enter the receipt number, place, date, and delivery time.
- Identify the supplier or sender, carrier if applicable, and recipient.
- Describe every delivered item, quantity, and visible condition.
- Record reservations and obtain the recipient's signature and printed name.
Useful Checks Before Signing
A careful review at delivery can prevent avoidable disagreements. Match the receipt against the purchase order, delivery note, packing list, or invoice before confirming acceptance.
- Verify the recipient's address and contact details.
- Count packages, pallets, cartons, or individual units.
- Compare product descriptions and codes with the order.
- Check visible packaging damage and seal integrity.
- Write any shortage, damage, or inspection reservation clearly.
Practical recommendation: never leave blank spaces in a signed delivery receipt. Draw a line through unused rows and ensure any changes are initialled by the relevant parties.
Delivery Reservations and Disputes
If goods are missing, damaged, or apparently incorrect, describe the issue precisely rather than relying on a general statement. For example, state the number of damaged cartons, the item code affected, and whether photographs were taken.
A signed receipt does not always resolve every legal issue, especially where defects are hidden or inspection takes place later. The effect of a reservation, signature, or electronic confirmation may depend on the supply agreement and the law governing the transaction.
Frequently Asked Questions
Is a goods delivery receipt the same as an invoice?
No. An invoice generally requests payment and states pricing or tax information, while a delivery receipt primarily confirms that goods were delivered or received.
Who should sign the receipt?
The person receiving the goods should sign, print their name, and state their position where they sign on behalf of a business. The driver or sender may also sign to confirm handover.
Can a delivery receipt be electronic?
Yes, electronic delivery records may be used in many situations. Their legal effect and required authentication can vary by jurisdiction, contract terms, and the type of transaction.