Ready-to-Use Renovation Quotation Template
A renovation quotation template helps contractors and clients record the proposed scope of work, labour and material costs, payment schedule, estimated completion period and exclusions. It supports clearer commercial discussions and provides a practical written basis before renovation work begins.
A renovation quotation is a written proposal that explains the work a contractor intends to carry out and the price requested for it. It gives the client a clear view of the scope, materials, labour, timing and commercial conditions before work starts. A well-prepared quotation reduces misunderstandings and makes it easier to compare competing proposals. This ready-to-use template can be adapted for residential or commercial renovation projects.
What a renovation quotation should include
The quotation should identify both parties, describe the property or site, and state the date and period during which the offer remains valid. It should also distinguish between included work, excluded work and items that may be priced later.
Costs should be presented in a way that allows the client to understand what is being purchased. Where practical, separate labour, materials, equipment, subcontractors, taxes and any allowance items.
Scope of work
The scope is the core of the quotation. Describe each activity with enough detail to avoid uncertainty, such as demolition, plumbing changes, tiling, painting, electrical work, fitting kitchen units or waste removal.
Key fields and common errors
| Quotation field | Purpose | Common error |
|---|---|---|
| Client and property details | Identifies the customer and work location | Using an incomplete address or wrong legal name |
| Detailed scope | Defines the work included in the price | Using vague descriptions such as “full renovation” |
| Price and taxes | Shows the total amount payable | Failing to state whether taxes are included |
| Payment schedule | Sets due dates and milestone payments | Requesting deposits without identifying the related stage |
| Validity period | States how long the offer remains open | Leaving the offer open indefinitely |
Pricing and payment terms
State whether the quotation is a fixed price, an estimate, or a rate-based proposal. If quantities, designs or client selections are not final, identify the assumptions used and explain how variations will be valued.
Allowances and variations
Allowance items should specify the budget included for a particular supply or task. Any change requested after acceptance should be approved in writing, with its effect on price and completion time recorded before the additional work is performed.
- List labour costs separately where possible.
- Identify the materials, brands or quality levels included.
- State whether permits, inspections and waste disposal are included.
- Specify applicable taxes and delivery charges.
- Describe the consequences of late payment.
Editable template
Document template
RENOVATION QUOTATION
Quotation reference: ____________________
Place: ____________________ Date: ____________________
Valid until: ____________________
PARTIES
Contractor: ____________________
Business address: ____________________
Contact person / telephone / email: ____________________
Client: ____________________
Client address: ____________________
Renovation property / site address: ____________________
QUOTATION DETAILS
| Item | Description / Specification | Quantity | Amount |
|---|---|---|---|
| 1 | ____________________ | ____________________ | ____________________ |
| 2 | ____________________ | ____________________ | ____________________ |
| 3 | ____________________ | ____________________ | ____________________ |
| 4 | ____________________ | ____________________ | ____________________ |
| Labour subtotal | ____________________ | ||
| Materials subtotal | ____________________ | ||
| Taxes | ____________________ | ||
| TOTAL QUOTED PRICE | ____________________ | ||
SCOPE, TIMING AND CONDITIONS
Estimated start date: ____________________
Estimated completion date / duration: ____________________
Payment terms: ____________________
Items excluded from this quotation: ____________________
Special assumptions or client responsibilities: ____________________
- This quotation covers only the work and materials expressly described above.
- Any alteration, addition or omission must be agreed in writing and may change the quoted price and completion period.
- Payment shall be made according to the stated payment terms. Late payment may delay procurement, scheduling or completion of the works.
- The estimated timetable is subject to site access, material availability, required approvals, weather conditions where relevant, and unforeseen conditions discovered during the works.
- This quotation remains open for acceptance until the validity date stated above.
Client acceptance: By signing below, the Client accepts this quotation and authorises the Contractor to proceed subject to the terms stated above.
____________________________
Client signature
Name: ____________________ Date: ____________________
____________________________
Contractor signature
Name: ____________________ Date: ____________________
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How to prepare and issue the quotation
Inspect the site before pricing whenever possible, take measurements and confirm the client’s requirements. Keep notes, photographs and supplier prices supporting the calculation, especially for extensive or technically complex work.
- Meet the client and inspect the renovation site.
- Define the scope, specifications and exclusions.
- Calculate labour, materials, overheads, taxes and contingency where appropriate.
- Send the dated quotation and request written acceptance before scheduling work.
Use clear descriptions and written change approvals: a low price is not useful if the client cannot tell what the price includes.
Acceptance, timing and project control
Set out the estimated start date, anticipated duration and any dependencies, such as access to the property, permit approval, client-supplied materials or other trades. Make clear that unforeseen site conditions can require a revised price or timetable.
Acceptance should be recorded in writing by an authorised client representative. Once accepted, retain a signed copy of the quotation together with any drawings, specifications and approved variations.
Frequently asked questions
Is a quotation the same as an invoice?
No. A quotation is an offer or proposal issued before the work is performed, while an invoice is a request for payment for goods or services supplied or due under agreed terms.
Should the quotation include a deposit?
It may include a deposit if this is permitted by applicable law and agreed by the parties. The amount, due date, purpose and conditions for refund or retention should be clearly stated.
What happens if the client changes the work?
The contractor should issue a written variation setting out the additional or reduced work, price adjustment and effect on the schedule. Work should normally proceed only after the variation is accepted.